1. What are personal requirements of event coordinator?
★ Enjoy working with people
★ Good organisational and time management skills
★ Attention to detail
★ Good interpersonal and supervisory skills
★ Good communication skills
★ Neat personal appearance
★ Comfortable working with computers
★ Able to negotiate, delegate and work under pressure.
2. Which skills are needed as an event coordinator?
Most venues and event planning services prefer candidates with a bachelor's degree related to planning or hotel service. Though education is not required, the responsibilities of event planning are complex; therefore, background and experience with management, budgeting and hospitality are imperative. In addition to experience, the Bureau of Labor Statistics states that successful events coordinators have personal skills that include composure, communication, negotiation, problem-solving and organization.
3. How event coordinator arranging and coordinating vendors?
The events coordinator is responsible for soliciting bids from vendors - including include caterers, photographers, DJ's, florists and videographers - for the event. Before the event, the events coordinator will work with the venue's on-site staff to ensure all details about the event are accurate. In some cases, the events coordinator may be required to coordinate additional services such as food service, transportation and accommodations for the guests.
4. How event coordinator interviewing clients?
Before an event is planned, the event coordinator meets with the clients to understand the purpose of the event, their wishes and any other specifics. The event coordinator's responsibility is to create an event tailored to their client. Since event coordinators rely heavily on repeat and referral business, it is imperative that they have excellent listening and communication skills during each client meeting.
5. How event coordinator planning?
After meeting with the clients, the event coordinator plans the event. This includes basics - such as the time and location - and more advanced planning, such as the cost and budget. Event coordinators who don't work for a specific venue will inspect prospective locations to ensure it is adequate for the event.
6. How event coordinator following the event?
Following the event, an events coordinator may review how the event went, conduct a satisfaction follow-up with the clients and review or pay bills. Since event coordinators rely heavily on referral business, they may conduct a follow-up interview with the client to see where they can improve and any additional issues the client may have had with their service.
7. How event coordinator monitoring?
During the course of the event, the events coordinator is on-site. She will monitor all activities, ensure staff is on task and make sure attendees of the event are satisfied with their experience.
8. Event coordinator responsibilities part 4:
★ Send out invitations and manage RSVP list.
★ Hire staff to manage the event, including bouncers and security personnel.
★ Manage correspondence.
★ Coordinate event logistics, including registration and attendee tracking, presentation and materials support and pre- and post-event evaluations.
★ Keep inventory of backdrops, projectors, computers, and other display materials.
9. Event coordinator responsibilities part 3:
★ Develop and oversee fundraising events.
★ Negotiate and secure event space.
★ Secure sponsorship.
★ Work with printer and designer to develop event invitations.
★ Create invitee list.
10. Event coordinator responsibilities part 2:
★ Schedule speakers, vendors, and participants.
★ Coordinate and monitor event timelines and ensure deadlines are met.
★ Initiates, coordinates and/or participates in all efforts to publicize event.
★ Edit and design promotional materials.
★ Prepare presentations.
