File Clerk Interview Question:

Tell us what are the main job duties and responsibilities of file clerk employee?

Submitted by: Muhammad

file clerk responsibilities are to place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information; answer questions about records or files; add new material to file records or create new records as necessary;
perform general office duties such as typing, operating office machines, and sorting mail; eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage, according to file maintenance guidelines or legal requirements; find and retrieve information from files in response to requests from authorized users; sort or classify information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order; keep records of materials filed or removed, using logbooks or computers; perform periodic inspections of materials or files to ensure correct placement, legibility, or proper condition; assign and record or stamp identification numbers or codes to index materials for filing; gather materials to be filed from departments or employees;
track materials removed from files to ensure that borrowed files are returned; modify or improve filing systems or implement new filing systems; scan or read incoming materials to determine how and where they should be classified or filed; enter document identification codes into systems in order to determine locations of documents to be retrieved; design forms related to filing systems; retrieve documents stored in microfilm or microfiche and place them in viewers for reading; operate mechanized files that rotate to bring needed records to a particular location.
Submitted by: Muhammad