Event Planner Interview Question:

What are the main job duties and responsibilities of meeting and event planner employee?

Submitted by: Administrator

Meeting and event planner responsibilities are to consult with customers to determine objectives and requirements for events such as meetings, conferences, and conventions; arrange the availability of audio-visual equipment, transportation, displays, and other event needs; coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security; monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise;
confer with staff at a chosen event site to coordinate details; conduct post-event evaluations to determine how future events could be improved; maintain records of event aspects, including financial details; evaluate and select providers of services according to customer requirements; inspect event facilities to ensure that they conform to customer requirements; review event bills for accuracy, and approve payment; negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers; meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress; direct administrative details such as financial operations, dissemination of promotional materials, and responses to inquiries; plan and develop programs, agendas, budgets, and services according to customer requirements; design and implement efforts to publicize events and promote sponsorships; organize registration of event participants; promote conference, convention and trades show services by performing tasks such as meeting with professional and trade associations, and producing brochures and other publications; obtain permits from fire and health departments to erect displays and exhibits and serve food at events; read trade publications, attend seminars, and consult with other meeting professionals to keep abreast of meeting management standards and trends; hire, train, and supervise volunteers and support staff required for events; develop event topics and choose featured speakers.
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