Microsoft Excel Questions and Answers

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Q - 1 Define the following:-
1: relative reference
2: absolute reference
3: mixed reference?

Ans- All these words are used in describing copy paste function of formulas or functions
Relative reference: This is the normal way we write a formula or function. In excel when we copy a formula by default it will change reference automatically. For ex we have data from A1 to A10 in cell A11 when we use a function sum (Sum(A1:A10)), it will return total of values given in A1 to A10. When we copy the function given in A11 and paste it in B11 the function will be (sum(B1:B10)) that will return total of values given in B1 to B10. This is called relative reference.
Absolute reference: In this scenario even if we copy a formula the reference will not change. We make this happen by using $ symbol in function syntax. Going y previous example instead of the above syntax if I use sum($A$1:$A$10), even if I paste the formula in B11 it will continue to give me total of values present in A1 to A10.
Mixed reference: In mixed reference we will only lock in either row or column that means we use $ symbol to fix either row or column and leave other one as relative reference. For ex sum(A$1:A$10) this formula when I copy and paste in B11 it will be changed to sum(B$1:B$10) but when I paste same formula in A33 it will not change.

Q - 2 How to Change the Sheet Tab Color of Excel Spreadsheets?

Ans- In Microsoft Excel 2003 it is possible to color code the tabs of worksheets. Changing the color of worksheets tabs containing related information can make it easier to navigate through very . Or to use tab colors to differentiate between sheets containing unrelated information.

Q - 3 Show Excel Toolbars on Two Rows?

Ans- The default setting for Excel toolbars is to display them on a single row, thereby hiding many of the toolbar buttons. It is quite easy to change the default settings to show Excel toolbars on two rows, making for a easier time formatting your spreadsheet.

Q - 4 Upload data from Excel into SAP?

Ans- * Some of the Business functions (BAPI's / RFC unctions) offer data upload
* The general tool in SAP for data upload is the Batch input / call transactions

In the batch input file you specify screen by screen and field by field the input to SAP.

SAP has a recorder to create the sample file. Just run trans SHDB. Within this transaction, you run a case of the changes you want to do. On exit of the trans you will have a batch input file that you can download and from excel. Manipulate the file before you call the RFC function RFC_CALL_TRANSACTION.

Q - 5 What are Excel Spreadsheet Number Formats?

Ans- Number formatting in Excel spreadsheets is used to change the look of the numbers in the cell. The most common formatting options are currency, comma, date, accounting and percent, although there are more options available.

Q - 6 How Do You Use the SUM and AutoSUM Functions in Excel?

Ans- The Excel SUM function is probably the most often used function in Excel spreadsheets. The AutoSUM button on the Standard toolbar makes it easy to quickly sum columns or rows of adjacent data without actually typing in the cell references.

Q - 7 How Do You Use IF Functions in Excel?

Ans- One of the most useful functions in Excel is the IF function. What it does is test a value in a specific cell to see if that value meets a certain condition. If it does, one result will happen, if not, a different action can occur. This article covers how to write an IF function.

Q - 8 What is Excel and When Would I use it?

Ans- Microsoft Excel is an electronic spreadsheet program that people use for storing, organizing and manipulating data. The types of data that Excel can use includes numbers, text and formulas. Formulas are used to perform basic mathematical operations, calculating repayment plans for loans or mortgages, and to find the average, maximum, or minimum values in a specified range of data.

In olden days we have Lotus 123, it is also having spread sheets for using accounts purpose. Now excel having spread sheets not only accounts purpose but also for various types of formats with calculations.

Q - 9 How to open a new copy of a Excel file?

Ans- To open a file as copy, just follow the steps

* Select your file through the file open box (CTRL+O)
* Now at the bottom you may notice an ARROW BOX next to the OPEN button (in fact, it is a drop down box)
* Click the arrow and select OPEN AS COPY.
* Now you could be having a copy of the original version of the file.

Q - 10 How to access my Copy file?

Ans- If you open a Excel file using the OPEN AS COPY option, then a new file is created and saved in the same directory of the original file. So if you have a file, say test.xls in D drive. Then if you open the file as copy, then Excel creates a file in the D drive with the name Copy(1) of test.xls.
You can access this file through the path D:/Copy(1) of test.xls. You can always rename and copy your file somewhere else but by default Excel saves the copy of the file in the same drive. Also, Excel duplicates the original file and whatever is in the original file, it is copied including formats, formulas and other functionalities.

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