1. Explain me how do you deal with employees who do not report time records to the payroll staff before a deadline?

I have trained the payroll staff to handle time-dependent problems on their own by performing strict follow up duties. However, there are times when employees just do not comply. When I have to intervene, I become direct with the employee and usually send out an email, very politely outlining repercussions of not reporting time records in a timely fashion.

2. Do you know what is the purpose of w2 and w4 IRS forms?

IRS forms are needed by the employers while processing and forwarding income tax information. W2 and W4 contain useful data regarding tax withholding and income tax eligibility ratio calculations from employees' wages.

3. Explain me how you keep current on payroll techniques/rules?

The answer to this question will tell you how well your potential employee takes it upon himself to ensure that they stay current with payroll processes.

4. What type of behaviors work best for a payroll specialist?

This question helps you determine a candidate's innate personality and helps you determine if that personality is a good fit for your company or accounting and/or HR department.

5. Explain me how you keep current on payroll techniques/strategies and rules?

The answer to this question will tell you how well the candidate takes it upon himself to ensure that he stays up to date on payroll issues.

6. Explain me what are the employer paid benefits?

Employer paid benefits include,

☛ Holidays
☛ vacations
☛ sick days
☛ insurance (health, dental, vision, life, disability)
☛ retirement plans
☛ profit-sharing plans

7. Tell us what all detail must be checked before vouching of wages?

Before vouching of wages, following details are considered.

☛ Checking Of Internal System
☛ Checking for proper Calculations
☛ Checking Of Wages Sheet
☛ Verifying computing Paying System
☛ Nature Of Payment
☛ Same Cash Paid And Drawn
☛ Checking Of Names
☛ Checking for authorized Signature
☛ Unpaid Wages
☛ Deductions

8. Tell me when to Outsource Payroll?

Payroll should be outsourced when,

☛ A small company where the owner does payroll.
☛ You don't come across last minute changes that frequently
☛ You don't want to invest in in-house system and infrastructure
☛ You have to pay at multiple locations

9. Tell me what kind of the behavior works best for the payroll worker?

This will ensure you the inherent qualities of the worker and will determine whether the personality is good or not for your company. According to his or her answer, a person will come to know the behavior of the candidate.

10. Explain me your work week?

This query will describe about your work schedule in detail. For the candidate it is must to not to answer the non work related activities while being in the company. This will create a bad impression. Before answering such a question, make sure you consider the position for which you are applying and also relate your last job position. The more you connect with the last job experience, the more successful you will be in answering the questions.

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11. Tell me we would like to know about your experience, expertise and education in detail?

Though this question seems easy, but it will assist in knowing how fluently a person can converse and communicate with others without any flaw. In this question one will have to give all the educational details along with the expertise and experience if any.

12. Explain me about how will you keep current strategies and rules on the payroll techniques?

The answer to this question will let you know how well the candidate takes it on himself or herself to make sure he or she stays up to date on the issues related to the payroll.

13. Tell me what is the importance of accuracy when performing a task as a payroll specialist?

This question aims to know how the candidate keeps the concept of accuracy in mind. The answer from the candidate will show whether the candidate works with accuracy or no. this is to know how the candidate deals with the postings and the other inaccurate information that comes on a daily basis.

14. Tell me what is Payroll source documents?

Payroll source documents are those documents which gives all the details required for the generation of the salary of an employee. It includes,

☛ Time sheets
☛ Job sheets
☛ Time recorders
☛ Payroll registers
☛ Pay-in-slip (pay slip)

15. Tell me what you need to do in order to pay a new employee?

In order to pay new employee,

☛ Fill employee Information form, bank confirmation slip and get your employee to complete a tax form.
☛ Send all forms to Payroll department at least three working days before your employee's first timesheet is due to be sent for payment.

16. Tell me what all functions are involved in Payroll?

Functions involved in Payroll involves,

☛ Balancing and reconciling payroll data
☛ Delivers payroll checks
☛ Depositing and reporting taxes
☛ Wage deductions
☛ Record keeping and verifying the reliability of pay data
☛ Maintains compliance with tax laws
☛ Records paperwork for new hires
☛ Edits existing employee files.
☛ Calculating reimbursements, bonuses, overtime and holiday pay

17. While payroll is pretty much the same from company to company, each firm tends to have its own quirks and ways of doing things that are a bit different from every other company. Describe how you would familiarize yourself with our particular system?

This question shows you how much initiative a candidate may have and shows you how a candidate solves problems – intuitively, asking questions, diving right in and making mistakes (and then learning from them), and so on.

18. Adaptability is very important in the role of a payroll administrator. Sometimes, unplanned tasks will come up that will disrupt your day and affect your schedule. How do you prioritize your time in those situations?

This question helps you understand the personality of your potential employee, how they react to disruptions, and how they manage their time effectively.

19. Tell me what would you do if an employee does not submit time records by the payroll deadline?

In the first place, I assure that all employees submit their time records by the announced date each week so they are paid timely. If someone is late I personally remind them to. It is part of my duty to collect all records before the payroll processing date and I fulfill it proficiently.

20. Tell me what is the importance of accuracy when performing duties in a payroll specialist's position?

There is nothing more important than accuracy. Since there is money at stake here, it is important to make sure that accurate postings are done and that any inaccurate information is dealt with on an immediate basis.

21. Tell me what are the most common errors made by payroll specialists? How can these be avoided?

Data input errors especially while filing tax details are the most common. I avoid these by paying extra attention and rechecking each form with a gap of few minutes after initial filling.

22. Tell us are you familiar with Employment Laws that Regulate Employee Pay?

The Fair Labor Standards Act sets standards for minimum wage, overtime, commissions, wage garnishments, record-keeping and reporting. Payroll Specialists must be familiar with these laws to comply with FSLA requirements.

23. Tell me which software are you proficient with? Have you ever been involved in the installation and implementation of HR information and the payroll functions?

This will let others know your technical skills regarding the softwares you work on and also how expert you are in using them as a professional without causing any mistake in the transactions you carry out. It will also tell about your experience in a field as more experience will give you more indepth knowledge while the less experience will likely to make many mistakes due to less knowledge.

24. Explain me about the most common errors that payroll specialist make and also the steps to avoid them?

Usually, the input errors occur, this type of answer by a person will explain about the possibility of mistakes one could make while working. Also, it will show a person's capability to avoid them smartly without causing any further error or creating any chaos.

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